I have a form that submits parameters to a query, then opens the resulting record in another form. The problem is, whenever there is more than one record it automatically puts the first one into the from without any kind of option to choose the record I want. I have a macro set up on the search button on the first form that submits the parameters to the query and then displays it in the second form, I've tried to set up another macro in between the two, but I don't know if it's possible to set up the expression creator to check the number of rows resulting from a query. Is it possible to modify the query to create a prompt to choose which record I want? Or should I change something else?
This is the query:(automatically created by access)
SELECT CHILD.CHILD_L_NAME, CHILD.CHILD_F_NAME, CHILD.DOB, CHILD.GENDER, CHILD.DAYS_IN_CARE,
CHILD.HOURS_PER_DAY, CHILD.ENROLLMENT_DATE, CHILD.CHILD_ADDRESS, CHILD.CHILD_CITY,
CHILD.CHILD_ZIP, CHILD.CHILD_STATE, CHILD.CLASSROOM, CHILD.SNACK, CHILD.LAST_UPDATED, CHILD.CIN
FROM CHILD
WHERE (((CHILD.CHILD_L_NAME)=[Forms]![Search]![L_NAME]) AND
((CHILD.CHILD_F_NAME)=[Forms]![Search]![F_NAME])) OR
(((CHILD.CHILD_L_NAME)=[Forms]![Search]![L_NAME]) AND
((CHILD.DOB)=[Forms]![Search]![DOB])) OR
(((CHILD.DOB)=[Forms]![Search]![DOB])) OR
(((CHILD.CHILD_L_NAME)=[Forms]![Search]![L_NAME]));
If I understood well your problem and you use VBA it's quite easy to do.
You can create a reduced query based on the query you're creating with the button. This new query should include all and only the fields that allows you to discriminate beetwen the records to show in the 2nd form.
For instance it could include LastName, FirstName and classroom to select between children with same full name.
You can count the number of records of this 2nd query and if greater than 1 it means that you have more than one children to show.
So you can use this 2nd query to populate a combo-box or a listbox for selecting the record you really want to show.
When number of records is 1 you can simply skip the listbox population using an if statement on recordcount.
Next step is opening the form with the selected (or unique) record.
Bye
Related
What I wanted is to display an alert when I move to the next row if the record that I inserted is already one of the records in the multi record block.
and in what trigger must I put it?
There are several options you can use.
One is to POST values entered (in WHEN-NEW-RECORD-INSTANCE) trigger. It will, well, post everything you entered so far. Then, you can write a WHEN-VALIDATE-ITEM trigger which SELECTs from that table and checks whether such a value already exists. Alternatively, if there's the UNIQUE CONSTRAINT on that (those) column(s), database will do its job itself, i.e. raise an exception.
Another option is to literally loop through all rows in a block and compare the first row's value with all the others, then the second row's values with all of them, etc.
Or, you can use a Record Group (usually used for Lists of Values). Basically, you'd check whether value you entered exists in a record group. More info, along with a FMB file, on Craig's blog.
Or, you can use calculated items, as described enter link description here (FMB attached as well).
As you can see, quite a few ways to do that; explore each of them and pick the one you find the most useful / attractive / easy to implement.
This is truly baffling.
I have a subform that is set up as a continuous form and receives data from a query. Here is the SQL
SELECT Top 12 Tbl_Parent_ITN.ID, Tbl_Parent_ITN.ITN_Number, Tbl_Child_ITN.ITN,
Tbl_Child_ITN.Parent_ITN_fk, Tbl_Scope_Rqmts.Completed, Tbl_Scope_Rqmts.Child_ITN_fk,
Tbl_Lkup_Requirements.Requirement, Tbl_Lkup_Basis.Basis
FROM Tbl_Parent_ITN INNER JOIN (Tbl_Lkup_Requirements
INNER JOIN (Tbl_Lkup_Basis INNER JOIN (Tbl_Child_ITN INNER JOIN Tbl_Scope_Rqmts
ON Tbl_Child_ITN.Id = Tbl_Scope_Rqmts.Child_ITN_fk) ON Tbl_Lkup_Basis.ID = Tbl_Scope_Rqmts.Basis_fk)
ON Tbl_Lkup_Requirements.ID = Tbl_Scope_Rqmts.Requirements_fk)
ON Tbl_Parent_ITN.ID = Tbl_Child_ITN.Parent_ITN_fk
WHERE (((Tbl_Parent_ITN.ID)=[Forms]![Frm_Parent_ITN_Main]![parent_id]));
The criteria in the where clause of the SQL is passed based on the control in the form that precedes this form. The value is the primary key of the parent table that joins with several child tables to get all of the data for the subform.
When I open the with one record that has children it works perfectly fine and the form populates with 12 records. However, when I go run the same operation on the next parent record I don't get any results in view even though that parent has 4 child records.
What is really perplexing is that when I run the query independently from opening the form it gives me the exact results that I want based on that 2nd parent record. Furthermore, if I change the subform to a datasheet I still don't get any records; however, I can see the results in the filters of the datasheet form if I select those column headers (but no records show in the form itself). The properties of the subform are the exact same in both cases, so I can't understand what would cause the records to show in the 1st case but not the 2nd??
A few suggestions:
1. Try to do a Me.Refresh to see what happens.
2. Put a break point in the form's OnError event to see is there is something wrong.
3. Check if there is any other data source that may be locking any data that should be refreshed.
4. Verify that the no properties that define the parent-child relationship of the data is being changed during runtime.
5. Check if the parent record id gets refreshed on the OnCurrent event of the form.
Hope this helps,
FunkSoulBrother
I would like to have the user enter order items on my order form as a table where they input the Qty and Prod #. I've not programmed with that type of field so a blank line would initially display for a new order. They would type a Qty and an item number in the fields and hit enter. When they hit enter from either field, what do I program to check the validity of the two fields. Plus I need the item number to be a drop down/type ahead field. Does anyone have an example of this type of thing they could send me? It would be looking at a view in the product catalog db. Also, after they enter an item to order, that "doc" should get stored/saved and a new blank line should open up.
What type of control do I need to use and should these items be stored in their own form or on the main order document? Could use some guidance here. Thanks.
The question you have is a little broad but I will make a couple suggestions if I can.
You have the main order doc. Then a repeat control with each item. Filter each item by a uniqueID that allows you to join the main doc to the child docs. Each item should be a separate document. You then need to make the items in the repeat control editable.
There is a lot of things going on here and I think you need to get started somewhere. I think the first step is to do a repeat control with response documents.Xpages, Inherited documents in view panel by using #Unique
I am using SQL Server. I have 2 columns Passed students and Failed Students in my database.
How to write a query which displays both these columns along with a third column which is Total Students which displays the sum of the entries in the row?
EDIT
It is not allowing me to ask another question.So,posting it here:
I have a hyperlink field in my gridview as below:
[Please refer comment for the code.For some reason it doesn't get posted here.]
Its basically a runId.When I click on this hyperlink I am redirected to a page called RunAnalysis.I want to access the value of the runId which was clicked in this page.
I was thinking of using query string but there is no event as far as I know that is fired on click of the hyperlink.
My question is how do I access the runId value in this page ? Can someone tell me if some event is fired so that I can send a query string.
Thanks.
You haven't given a lot of background information so I am assuming many things in my response.
Here is a simple aggregated result set:
SELECT SUM(Passed) AS [Passed],SUM(Failed) AS [Failed],COUNT(*) AS [TotalStudents]
FROM dbo.Students
Now if there is some grouping you want to do then you would add a GROUP BY clause like so...
I'm creating a new column because I don't know your schema:
SELECT GradeLevel, SUM(Passed) AS [Passed],SUM(Failed) AS [Failed],COUNT(*) AS [TotalStudents]
FROM dbo.Students
GROUP BY GradeLevel
ORDER BY GradeLevel
I am trying to create a report putting a field called contact which has the name of a person. This name is linked directly to another table where I keep all the contacts.
For some strange reason, when I include this name (which in query view displays as the name of the contact), instead of the name appearing, the unique ID number is shown on my report.
As mentioned in the article cited in the above comment, you can use a Combo Box control on your report to do the lookup for you. To see how this can be done, create a new report based on the table containing the lookup field, then drag and drop that field onto the report. That will create a Combo Box control with properties that look something like this:
Row Source: SELECT [Clients].[ID], [Clients].[LastName] FROM Clients;
Bound Column: 1
Column Count: 2
Column Widths: 0";1"
You could use a similar Combo Box control on your actual report to display the client's name rather than their numeric ID value.
Another alternative would be to change the Control Source of the report's Text Box control to have it do a DLookUp() on the table. If the lookup field is named [client] then changing the Control Source of the Text Box to something like
=DLookUp("LastName","Clients","ID=" & [client])
would also work.
I wanted to add to the great answer by Gord:
When using a "web" database (started in Access 2007 I think), you cannot change a report's fields to ComboBox style, nor can you use DLookUp(). (web databases lack a ton of features)
The workaround for this, if you want to create a Web-Report that uses lookup fields, is to create a Web-Query first based on your Web-Table (all the Web-* stuff has a www planet icon over the logo, if you create a new Web-DB in Access 2007+ you'll see what I mean)
So, instead of Table -> Report, you'll have to do W-Table -> W-Query -> W-Report.
Then, the only thing you need to customize to get the data right is the W-Query. Start by trying to reproduce the look in the query to match what you want users to see in the report. Note that here in the query, lookups will work fine (instead of the unique ID's, you get field names like you want). However, this will not carry over to the report. To do that, you gotta get the actual text field name you want into the query:
You should already have one table in your query; start by adding the table that your first lookup field points to. For example, the table I want to print is called Stock_Boards, and it has a lookup field called PCBID_lookup that points to the table Stock_PCBs.
Since you're using lookup fields, there should already be a relationship line between the two tables when you add the second one. If there isn't, something has gone horribly wrong.
Now, see how that line connects two fields on the two different tables? For example, I've got my PCBID_lookup field on my Stock_Boards table, which connects to the ID field on my Stock_PCBs table. If I created a report from this now, PCBID_lookup would be a number, a number that correlates to the ID of a record on Stock_PCBs.
To fix it, I will add the name field I want to show up on the report. In my example, that happens to be a Part Number, rather than the ID. I add the PartNumber field from my Stock_PCBs table to the query, and remove the PCBID_lookup field of the Stock_Boards table from my query.
Since PartNumber is what I want to show up on my report, it effectively replaces the original field (PCBID_lookup)
Repeat for all lookup fields you want in your report.
I had 1 more: I removed the Status field of the Stock_Boards table (which was an ID/Lookup) and added the 'Status' field from the Status table (which was the actual text name)
When finished, your query should look exactly how you want the data to appear, without any special tricks or asking Access to do something unnatural. Save your query, and create a web-report from it. Done!